{"id":28282,"date":"2018-04-04T12:06:35","date_gmt":"2018-04-04T12:06:35","guid":{"rendered":"https:\/\/hosting.nl\/blog\/the-avg-is-coming-what-does-that-mean-to-you\/"},"modified":"2023-11-28T08:24:09","modified_gmt":"2023-11-28T08:24:09","slug":"the-avg-is-coming-what-does-that-mean-to-you","status":"publish","type":"post","link":"https:\/\/hosting.nl\/en\/blog\/the-avg-is-coming-what-does-that-mean-to-you\/","title":{"rendered":"The AVG is coming. What does that mean to you?"},"content":{"rendered":"<p class=\"p3\"><strong><span class=\"s1\">At the end of 2015, the new European Personal Data Protection Act was adopted by the European Parliament. This new law, the&nbsp;<a href=\"https:\/\/autoriteitpersoonsgegevens.nl\/nl\/onderwerpen\/avg-nieuwe-europese-privacywetgeving\" target=\"_blank\" rel=\"noopener\"><br \/>\n  <span class=\"s5\"><br \/>\n    <strong>General Data Protection Regulation<\/strong><br \/>\n  <\/span><br \/>\n<\/a>&nbsp;(AVG) or <strong>&#8220;General Data Protection Regulation (GDPR)&#8221;<\/strong> will formally take effect from May 25, 2018. Many of the principles in the new legislation are similar to those in the existing <strong>&#8220;Personal Data Protection Act (Wbp)<\/strong>,&#8221; so if&nbsp;your&nbsp;already complies with that,&nbsp;your&nbsp;will probably be able to adopt your current policies to a large extent for the new situation. However, there are new sections and tightenings, which&nbsp;you&nbsp;will presumably have to do certain things differently or redesign.<\/span><\/strong><\/p>\n<p class=\"p3\"><span class=\"s1\">The AVG puts more emphasis on collecting and documenting personal data and being able to account for it. In this article, we list a number of steps that&nbsp;you&nbsp;can take to ensure&nbsp;you&nbsp;that&nbsp;you&nbsp;have your policies and procedures in place. The impact will be greater for some organizations than others, so look critically at where your business will be most affected.<\/span><\/p>\n<h2 class=\"p4\"><span class=\"s1\">Inventory and classify your&nbsp;personal data<\/span><\/h2>\n<p class=\"p3\"><span class=\"s1\">The impact of the GDPR on your organization depends largely on the kind of data&nbsp;you&nbsp;collect from your users, customers and your own staff. Each type of (personal) information requires a specific approach to its collection, storage, security, management and disposal.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Look carefully at what personal information&nbsp;you&nbsp;store and ask yourself carefully whether it is actually needed for&nbsp;your&nbsp;business operations. Keep track of this information in a so-called&nbsp;<a href=\"https:\/\/ictrecht.nl\/factsheets\/het-register-van-verwerkingen-van-persoonsgegevens\/\" target=\"_blank\" rel=\"noopener\"><br \/>\n  <span class=\"s5\"><br \/>\n    <strong>processing register<\/strong><br \/>\n  <\/span><br \/>\n<\/a>. If&nbsp;you&nbsp;may collect personal information from minors,&nbsp;please ensure that&nbsp;you&nbsp;is aware of this and that explicit parental or guardian consent may be required. If&nbsp;your&nbsp;works with extra-sensitive information (special personal data), such as data about race, religion or health,&nbsp;you should be extra aware of this and take strict security measures (if&nbsp;your&nbsp;have not already taken them). In such cases (if the privacy risks are high)&nbsp;you&nbsp;are required to have a&nbsp;<a href=\"https:\/\/ictrecht.nl\/factsheets\/privacy-impact-assessment\/\" target=\"_blank\" rel=\"noopener\"><br \/>\n  <span class=\"s5\"><br \/>\n    <strong>Privacy Impact Assessment<\/strong><br \/>\n  <\/span><br \/>\n<\/a>&nbsp;(PIA) to be conducted.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">If&nbsp;your&nbsp;has personal data that third parties can access or that&nbsp;your&nbsp;exports to a third party,&nbsp;your&nbsp;should describe this in&nbsp;your&nbsp;processing register. The data that&nbsp;your&nbsp;shares with third parties should&nbsp;your&nbsp;be recorded in a processing agreement, in which&nbsp;your&nbsp;also states the reason why it is shared. Als&nbsp;SQR.NL&nbsp;het beheer voert over&nbsp;jouw&nbsp;systemen en&nbsp;je&nbsp;werkt met persoonsgegevens op die systemen, is het met klem aan te raden om dit te inventariseren en vast te leggen in een verwerkersovereenkomst die&nbsp;je&nbsp;met SQR.NL afsluit.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Your&nbsp;<a href=\"https:\/\/hosting.nl\/en\/privacy-policy\/\" target=\"_blank\" rel=\"noopener\"><span class=\"s5\"><strong>privacy policy<\/strong><\/span><\/a>&nbsp;and how&nbsp;you&nbsp;handles data should be transparent at all times and reported to anyone that&nbsp;you&nbsp;collects data about.<\/span><\/p>\n<h2 class=\"p4\"><span class=\"s1\">Create awareness within your organization<\/span><\/h2>\n<p class=\"p3\"><span class=\"s1\">The AVG doesn&#8217;t just hit&nbsp;your&nbsp;IT department. It is important that everyone within&nbsp;your&nbsp;organization is aware of the data they are facing and working with. Irrespective of one&#8217;s position, one will occasionally have to deal with personal information. Creating awareness of this and the changes caused by the AVG should permeate all departments and functions within&nbsp;your&nbsp;organization. Don&#8217;t provide one-time awareness when a new colleague joins, but also consider regular repetition and offering training and courses.<\/span><\/p>\n<h2 class=\"p5\"><span class=\"s6\">Evaluate techniques and processes<\/span><\/h2>\n<p class=\"p6\"><span class=\"s6\">The storage and retention of data involves both technical systems and the policies and business processes affected by them. There are a number of things&nbsp;your&nbsp;should set up:<\/span><\/p>\n<h2 class=\"p7\"><span class=\"s6\">Storage, security and encryption<\/span><\/h2>\n<p class=\"p6\"><span class=\"s6\">You need to choose a safe and reliable place to store the data of&nbsp;your&nbsp;customers. Of the data should&nbsp;you&nbsp;set up a backup or some other way to prevent data loss or corruption. Secure storage of personal data actually always requires encrypted storage and access to it. The way&nbsp;you&nbsp;set that up can&nbsp;you&nbsp;in principle choose for yourself, but&nbsp;you&nbsp;should provide measures appropriate to the type of personal data. One precautionary measure is to encrypt data entered on your website when using a contact or newsletter subscription form. You arrange this by <a title=\"Installing an SSL certificate\" href=\"https:\/\/hosting.nl\/en\/ssl-2\/\" target=\"_blank\" rel=\"noopener\"><br \/>\n  <strong>installing an SSL certificate<\/strong><br \/>\n<\/a>.<\/span><\/p>\n<h2 class=\"p7\"><span class=\"s6\">Dealing with data breaches<\/span><\/h2>\n<p class=\"p6\"><span class=\"s6\">Despite the fact that&nbsp;your&nbsp;obviously tries to avoid this,&nbsp;your&nbsp;should be prepared for how to act in the event of a&nbsp;<a href=\"https:\/\/autoriteitpersoonsgegevens.nl\/nl\/nieuws\/cbp-publiceert-beleidsregels-meldplicht-datalekken\" target=\"_blank\" rel=\"noopener\"><br \/>\n  <span class=\"s5\"><br \/>\n    <strong>data leak<\/strong><br \/>\n  <\/span><br \/>\n<\/a>.&nbsp;You&nbsp;are required by law to record and report data breaches, both to the affected party whose data has been misappropriated and to the <strong>&#8220;Personal Data Authority<\/strong>. So establish a policy for this and set up the corresponding procedures.<\/span><\/p>\n<h2 class=\"p7\"><span class=\"s6\">Linking and deleting data<\/span><\/h2>\n<p class=\"p6\"><span class=\"s6\">All personal data that&nbsp;your&nbsp;collects and links to&nbsp;your&nbsp;customers should&nbsp;your&nbsp;describe and classify. This policy should be transparent to affected users so that they know what data&nbsp;you&nbsp;are keeping on him or her. In addition, the so-called <strong>&#8220;right to be forgotten&#8221;<\/strong> applies. If anyone asks,&nbsp;you should&nbsp;<a href=\"https:\/\/autoriteitpersoonsgegevens.nl\/nl\/onderwerpen\/avg-nieuwe-europese-privacywetgeving\/rechten-van-betrokkenen#wat-houdt-het-recht-op-vergetelheid-uit-de-avg-in-5976\" target=\"_blank\" rel=\"noopener\"><br \/>\n  <span class=\"s5\"><br \/>\n    <strong>in certain cases<\/strong><br \/>\n  <\/span><br \/>\n<\/a>&nbsp;be able to delete personal data. Data that&nbsp;you&nbsp;are legally required to keep (for example, for&nbsp;your&nbsp;accounting records) are among the exceptions. Always document retention periods in&nbsp;your&nbsp;policy.<\/span><\/p>\n<h2 class=\"p7\"><span class=\"s6\">Keeping shared data current with third parties<\/span><\/h2>\n<p class=\"p6\"><span class=\"s6\">Do&nbsp;you collect&nbsp;data that&nbsp;you&nbsp;also share with third parties? As mentioned above, this does not have to be a problem in itself, but&nbsp;your&nbsp;should be very mindful of this.&nbsp;Your&nbsp;should ensure that not only&nbsp;your&nbsp;own data is kept up to date, but that&nbsp;your&nbsp;also communicates changes to these third parties.<\/span><\/p>\n<h2 class=\"p7\"><span class=\"s6\">Privacy by design<\/span><\/h2>\n<p class=\"p6\"><span class=\"s6\">Make sure&nbsp;you&nbsp;pursue the principle&nbsp;<strong>&#8216;privacy by design&#8217;<\/strong>&nbsp;in everything&nbsp;you set up&nbsp;. Personal data protection should be an integral part of any system or process that&nbsp;you&nbsp;design and implement.<\/span><\/p>\n<h2 class=\"p7\"><span class=\"s6\">Retrieval and transfer of personal data<\/span><\/h2>\n<p class=\"p6\"><span class=\"s6\">Under the AVG, individuals must also be able to retrieve their digital personal data and do so in such a way that it is transferable to another organization (data portability). Thus, data must be able to be provided in a structured, commonly used and machine-readable format.<\/span><\/p>\n<h2 class=\"p4\"><span class=\"s1\">Designate a security officer<\/span><\/h2>\n<p class=\"p3\"><span class=\"s1\">For organizations with 250 or more employees, designating a <strong>&#8220;Data Protection Officer&#8221;<\/strong> is mandatory. But even for smaller organizations, it is advisable to have someone formally responsible for compliance and compliance. It is particularly wise to have at least one person who is up to date on the regulations and stays on top of the news and developments in them. This employee will need to have sufficient knowledge and technical expertise; not necessarily to perform everything himself, but to properly assess the quality and compliance of the measures taken.<\/span><\/p>\n<h2 class=\"p4\"><span class=\"s1\">Review and refine<\/span><\/h2>\n<p class=\"p3\"><span class=\"s1\">The preparations and measures&nbsp;you&nbsp;are taking for the AVG are obviously important, but also just a start. Indeed, once these measures are in place, they also thereby represent the opportunity for ongoing evaluation and improvement of&nbsp;your&nbsp;business processes related to data and governance. Therefore, ensure a periodic review of policy and implementation and make adjustments where appropriate.<\/span><\/p>\n<h2 class=\"p4\"><span class=\"s1\">Business to business and the AVG<\/span><\/h2>\n<p class=\"p3\"><span class=\"s1\">Officially, the AVG does not apply to legal entities (business to business). However, once the data&nbsp;keeps track of your&nbsp;says something about an identifiable individual, it is still personal data and falls within the scope of the AVG. If&nbsp;your&nbsp;records business e-mail addresses or phone numbers associated with a specific person (not a department) they do fall under the regulations, as do, for example, turnover figures from a VOF or ZZP.<\/span><\/p>\n<h3 class=\"p4\"><span class=\"s1\">Want to know more?<\/span><\/h3>\n<p class=\"p3\"><span class=\"s1\">SRQ.NL is&nbsp;<span class=\"s5\"><br \/>\n  <strong>ISO 27001, ISO 20000 and NEN 7510 certified<\/strong><br \/>\n<\/span>&nbsp;and therefore has a demonstrable, professional security and service management policy and measures to ensure it. Before the introduction of the AVG, we too are taking additional measures to comply with the additional requirements it entails.<\/span><\/p>\n<p class=\"p3\"><span class=\"s1\">Want to get your organization AVG-ready, too? Our sister company <strong><br \/>\n  <a title=\"Cyso.com\" href=\"https:\/\/cyso.com\">Cyso<\/a><br \/>\n<\/strong> can also advise you in achieving your own AVG compliancy. They can advise and assist in classification of&nbsp;your&nbsp;data and taking appropriate, additional security measures.&nbsp;<a title=\"Cyso service desk\" href=\"https:\/\/cyso.com\/nl\/contact\/\"><br \/>\n  <span class=\"s5\"><br \/>\n    <strong>Please contact<\/strong><br \/>\n  <\/span><br \/>\n<\/a>&nbsp;&nbsp;one of their account managers to discuss your situation.&nbsp;&nbsp;<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>At the end of 2015, the new European Personal Data Protection Act was adopted by the European Parliament. This new law, the&nbsp; General Data Protection Regulation &nbsp;(AVG) or &#8220;General Data Protection Regulation (GDPR)&#8221; will formally take effect from May 25, 2018. Many of the principles in the new legislation are similar to those in the [&hellip;]<\/p>\n","protected":false},"author":33,"featured_media":25793,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-28282","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-nieuws"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The AVG is coming. What does that mean for your organization?<\/title>\n<meta name=\"description\" content=\"What does AVG\/GDPR enforcement mean for your organization? Are you ready or do you have no idea what you need to have in order? 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